Terms & Conditions
We thank you for choosing to stay at Coffs Motel & Villas. We hope you have a wonderful stay. Most of the time our guests treat our motel wonderfully well and we so appreciate it! However, sometimes things go wrong, but fortunately, such problems are a very rare occurrence. However, we suggest you read the T&C's just in case your stay goes a little pear-shaped (we are sure it won't)
RESPONSIBILITY: The person(s) who initiated the booking request is responsible for this booking and for complying with the terms and conditions as specified below. When a guest registers or an invitee of a guest enters the premises, they are deemed to have agreed to be bound by these conditions.
PAYMENT & BOOKING CONFIRMATION: A deposit is required to hold any booking. After we have received your payment we will send you an email confirming the details of your reservation. Please make sure that these details are correct and advise us if there are any changes to be made immediately.
PAYMENTS BY CREDIT CARD: where you have paid by credit card and are due a refund from us, please send us your bank account details (account name, bsb and acct no) so that we can return those funds to you.
NO SMOKING: Please do not smoke inside any of our rooms or in close proximity to any open doors or windows. If the house smells of smoke at the end of your visit, our cleaners will need to deodorise the property and you will be charged for this cost.
ARRIVAL/DEPARTURE TIMES: Frequently we have changeovers on the same day. This means that one booking finishes in the morning and a new booking commences in the afternoon. During the gap, our cleaners need to get in, check the property, clean it, change the linen and leave it in perfect condition for the next guest. Occasionally we can accommodate a late checkout (particularly if we do not have a changeover on that day. Please contact us a day before your departure if you would like to check whether this is possible. Otherwise, please adhere strictly to the departure time (unless expressly agreed to by us).
Our cleaners are on a tight schedule and their time must be respected (and paid for). If the cleaner arrives at the property and you have not departed (or are not ready to depart immediately), we will charge an overstay fee of $30 per hour or part thereof.
Please check your booking email for the exact time of check in/check out. No refund will be given for early or unscheduled departure.
ANIMALS Our motel is pet friendly. However, they need to be maintained in perfect condition for the benefit of all guests. No animals are allowed on the furniture AT ANY TIME and under any circumstances. Guests are required to remove ALL TRACES of an animal being present at the property. This includes (but is not restricted to) any fur/hair (except on floors), food, stains, smells or faeces. Any damage caused by the animal must be repaired or reported to us (and will be charged back to you). This includes damage to screens, paint work, carpets, furniture, gardens etc. Additional time that is spent cleaning up after animals will be charged to you.
CLEANING: Our accommodation is cleaned thoroughly after every stay. We allow enough time for a standard clean in the cleaning fee you have paid However should any additional cleaning be necessary then you will be charged extra to cover this cost.
Any breakages, damage, stained/soiled linen and/or excess cleaning items are to be paid for.
USE OF THE MOTEL: The number of people staying at the motel MUST NOT exceed the number of persons stated in your booking request (unless express permission is given by us). The property is rented for accommodation/holiday use only and no functions, parties or business activity are permitted at any time without our express written permission. Any unauthorised use will result in immediate eviction with no refund of monies paid. Guests and invitees of guests are expected to behave in a manner, which is conducive to the safety, comfort and convenience of other guests and/or neighbours and will abide by any house rules at all times.
NO EXCESSIVE NOISE AT ANY TIME: Please respect our neighbours at all times. We reserve the right to evict noisy or disrespectful occupants from our property and booking fees paid will not be refunded. If we have to visit the property to investigate a complaint, we may charge a $50 call out fee.
FAILURE OF SERVICES OR EQUIPMENT/APPLIANCES: We make every effort to ensure the motel is ready for you to enjoy your stay. Where a problem is experienced (eg by failure of equipment such as dishwasher, washing machine, air conditioner, hot water service, TV, toaster or kettle or services such as power, water) please report it to us personally or by phone, text or email. We will do our very best to get the item or service fixed as quickly as possible. However, it may not always be possible to achieve this during your stay. This is not grounds for a refund or compensation for any loss you may have incurred.
BREAKAGES/DAMAGES: We expect the accommodation is returned to us in the condition presented on arrival. Breakages or damages not caused by normal wear and tear (animal damage does not constitute normal wear and tear) will be charged to you.
ADDITIONAL CHARGES: Where you have incurred additional charges that exceed any bond you have paid or charged to a credit card (if you have supplied one), you authorise us to invoice you for this damage and you agree to pay the amount charged within 7 days or to provide a detailed explanation for our consideration. Failure to pay the amount owing, unless we consent, will result in legal action.
Charges will be imposed if the accommodation is left in an unreasonable condition, e.g.:
Soiled or stained bed covers, rugs, upholstery etc.
Lost or damaged remote controls
Animal mess/hair being left
Furniture not being moved back to its original position
Property is damaged
Contents are missing or damaged
Your Tariff is inclusive of a standard clean. Extra will be charged for marks on walls/glass, carpets, furniture, linen etc. Any breakages or damage to the accommodation, its fittings or facilities will be charged to the Guest at replacement/repair cost plus 10%.
Nothing in this agreement compromises our right to issue legal proceedings in Queensland or elsewhere at our discretion, seeking damages and/or any claim, which may arise by reason of the negligence and/or wilful damage of the guests and/or their invitees.
We (or our agents) may enter the property at any time to inspect the property and the nature of the occupancy. In the event of these terms being breached, we (or our agents) may do whatever is reasonable to enforce the eviction of any Guest and removal of Guest property. This includes people visiting the property during your stay. No refund will be given for early or unscheduled departure.
A $50 call out fee will be charged for attending the property for incidents such as investigations of complaints, lost keys, equipment or service failure caused by you, damage caused by you or any other incident that is not our responsibility (eg attendance due to equipment or service failure not caused by you).
LIABILITIES: No responsibility is taken for personal items left on premises during or after departure. We do not accept liability for any injury, damage, loss or additional expenses caused directly or indirectly by events which are beyond our control. Any sports and activities, whether or not equipment is provided by us, are engaged in at your own risk. We do not accept liability for errors, omissions, default or negligence represented on our website or in any document provided by us.
If your booking is for Schoolies weekend, please note that special conditions apply in addition to those listed above. Please make sure you have received a copy of these terms and conditions when you made your booking.